Reminders on categories of leave and notification/approval requirements

The purpose of this is to remind you of the categories of leave and the notification and approval requirements. As we move into the cold, flu and apparently strep throat season, I’d like to go over the topic of leave.

First, there are two types of Leave, Discretionary and Non-Discretionary. Both are taken from the combination of your Local and State Leave balances.

Discretionary Leave. Discretionary use of state leave is at the individual employee’s discretion, subject to limitations set out below.

Requesting. The employee shall submit a written request for discretionary use of state (or Local) personal leave to the immediate supervisor or designee at least 24 hours in advance for each day of planned absence.

Approval. Discretionary Leave requires supervisor approval.
• In deciding whether to approve or deny state personal leave, the supervisor or designee shall not seek or consider the reasons for which an employee requests to use leave.
• The supervisor or designee shall, however, consider the effect of the employee’s absence on the educational program or District operations, as well as the availability of substitutes.

TEAMS Leave Categories. Discretionary Leave includes codes:
• 28 – Personal Business
• 30 – Approved Vacation
• 34 – Court Ordered Appearance (Sometimes. Contact the Federation before submitting.)
• 14 – Death of Other Family Member (Sometimes. Contact the Federation before submitting. See below.)

Limitations on Use. Discretionary Leave may not be taken:
• The first day of instruction;
• The last day of instruction;
• The day before a school holiday;
• The day after a school holiday;
• Days scheduled for end-of-semester or end-of-year examinations;

Non-Discretionary Leave. Non-Discretionary Leave MUST be approved. It is NOT a matter of an Administrator giving you permission.

What is Non-Discretionary Leave. Non-discretionary use of leave shall be for:
• The employee’s own illness. (This includes treatment for illness appointments.)
• Illness in the employee’s immediate family. (This includes treatment for illness appointments.)
• Emergencies,
• Death in the employee’s immediate family,
• Or situations, occurrences, or incidents that prevent the employee from reporting to work

Requesting. Non-discretionary use of leave allows very little, if any, advance planning, and the leave shall be granted in these cases.

Notification of Administration. For Non-Discretionary leave, the key word in the DEC(REGULATION) notification requirements are “SHOULD” and “IF POSSIBLE”.

• When an employee must be absent from work, it is the responsibility of the employee to notify the principal and/or immediate supervisor, if possible, the day before the absence.
• In any event, the employee should notify the principal and/or immediate supervisor no later than 5:30 a.m. on the day of the absence.
• Where substitutes are required, the employee should notify the principal and/or immediate supervisor by 3:00 p.m. (1:30 p.m. for Food and Nutrition Services personnel) each day the employee is absent as to whether or not he or she will be on duty the following day.

Who are family? Policy defines the following as immediate family. All the below qualify as family for the purposes of being Non-Discretionary Leave.

• Spouse.
• Son or daughter, including a biological, adopted, or foster child, a son- or daughter-in-law, a stepchild, a legal ward, or a child for whom the employee stands in loco parentis.
• Parent, stepparent, parent-in-law, or other individual who stands in loco parentis to the employee.
• Sibling, stepsibling, and sibling-in-law.
• Grandparent and grandchild.
• Any person residing in the employee’s household at the time of illness or death.

Limitations on Use – NONE

TEAMS Leave Categories.
• 10 – Personal Illness
• 11 – Illness of Family (See above)
• 12 – Family Emergency (See above)
• 13 – Death of Immediate Family (See above)
• 14 – Death of Other Family Member (Sometimes. Contact the Federation before submitting.
• 34 – Court Ordered Appearance (Sometimes. Contact the Federation before submitting.)

If you have any questions, please contact us.
In Solidarity,
Ross